Many companies from different business areas face registration card scanning and processing. In large companies employees spend thousands of working hours per year on registration cards scanning and manual data entry. This approach to processing registration cards has significant drawbacks:
– Errors. Employees are not robots, but humans, and humans make mistakes, especially when it comes to boring monotonous work of manual registration cards data entry.
– Time. Companies need to registration card scanning and processing as quickly as possible, but this is difficult to achieve using manual labor.
– Poor scalability. A business may grow or, on the contrary, a seasonal decline in demand may occur. But you cannot occasionally hire or fire employees who work on registration card processing.
– Cost. Surely you know how much wages do you pay to employees engaged in registration card scanning and manual data entry. Also, you need to add to the amount of the losses that a company may incur if the data is entered incorrectly or documents are lost when registration cards are processed.
I hope I have given enough arguments for you to think about automating registration cards scanning and processing. Is there a solution on the market ready to take on this task?
WiseTREND specializes in the development of solutions for scanning and data processing automation and offers a solution for registration card processing. The basis is taken by ABBYY FlexiCapture, used by thousands of companies for OCR and data capture. WiseTREND has developed a plugin for ABBYY FlexiCapture that allows you to automate scanning and processing of registration cards.
All documents in one place
ABBYY FlexiCapture allows you to import documents from various sources: email, FTP server, network folder or scanner. Thus, registration card processing becomes more transparent and fewer documents are lost.
Processing of handwritten and printed documents
Using OCR (optical character recognition) and ICR (intelligent character recognition) technologies, ABBYY FlexiCapture can process both printed and manually filled registration cards equally efficiently.
ABBYY FlexiCapture allows you to set up business rules for validating captured data. These can be checks on embedded dictionaries and data sets, checks using regular expressions, or data validation using external databases. Such a validation allows to reduce the number of errors in registration card processing.
Export captured data
ABBYY FlexiCapture has built-in tools for exporting data in the required format: data files (CSV, XLS, and etc.), databases or business applications (Microsoft SharePoint).
As a result, you get a transparent and automated business process, give employees a better way to express themselves by doing more creative tasks, improve customer service and earn more money.
Ilya Evdokimov is a long-term practitioner and expert in leading Optical Character Recognition (OCR), Data Capture and Document Processing techniques, technologies and solutions. With over 15 years of experience spanning enterprise software implementations, mobile applications development, cloud-based systems integration and desktop-level automation, Ilya Evdokimov uses through industry knowledge and experience to achieve high efficiency and workflow optimization in most challenging paper-dependent and digital image capture environments.